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Content Reports and Audit Trail

⏱ 10 minutes beginner

Why content reports matter

Section titled “Why content reports matter”

A large site can have thousands of pages. Without reports, you cannot tell which content is outdated, which pages have broken links, or what was changed last week. The CMS provides built-in reports that surface content needing attention so you can maintain quality without manually checking every page.

Available report types

Section titled “Available report types”

The CMS includes six standard reports. Access them from the Reports or Tools section in the editor or admin interface.

Unpublished content

Section titled “Unpublished content”

Shows all draft pages that have never been published. Use this report to find forgotten drafts that should either be published or deleted.

  1. Open Reports > Unpublished Content.
  2. Review the list of pages with a Draft status.
  3. For each item, decide whether to publish, continue editing, or move to trash.
  4. Use the Created by and Date filters to narrow results.

Published pages

Section titled “Published pages”

Lists all currently published pages on the site. Use this report for a site inventory or to audit which content is live.

  1. Open Reports > Published Pages.
  2. Browse or filter the list by content type, section, or date range.
  3. The report shows the published date and the author for each page.

Recently changed

Section titled “Recently changed”

Shows pages edited within a specific time period. Use this report to review what your team has been working on.

  1. Open Reports > Recently Changed.
  2. Set the date range (for example, last 7 days or last 30 days).
  3. Review the list sorted by modification date.
  4. Click any item to open it in the editor.

Expired content

Section titled “Expired content”

Lists pages that have passed their stop-publish date and are no longer visible to visitors. Use this report to decide whether to republish, update, or delete expired content.

  1. Open Reports > Expired Content.
  2. Review pages with a status of Expired.
  3. For each item, decide whether to extend the publish date, update the content and republish, or delete it.

Simple addresses

Section titled “Simple addresses”

Shows pages that have a manually assigned simple address (a short URL alias). Use this report to audit vanity URLs and catch conflicts.

  1. Open Reports > Simple Addresses.
  2. Review the list of pages with custom URL aliases.
  3. Check for duplicate or conflicting addresses.
Section titled “Link status”

Checks pages for broken internal and external links. Use this report to find and fix links that return errors.

  1. Open Reports > Link Status or Link Validation.
  2. Wait for the report to scan pages. This may take a few minutes on large sites.
  3. Review the results, which show the source page, the broken link, and the HTTP status code.
  4. Open each source page and fix or remove the broken link.

Filter and sort reports

Section titled “Filter and sort reports”

All reports support filtering to help you focus on what matters.

  • Date range — Narrow results to a specific period.
  • Content type — Show only pages of a particular type (for example, “Blog Post” or “Product Page”).
  • Author — Filter by who created or last modified the content.
  • Status — Filter by content status (draft, published, expired).

Reports with many results auto-truncate to a manageable number (typically 500 or 1,000 items). If your report hits the limit, apply filters to narrow the scope.

Change log and audit trail

Section titled “Change log and audit trail”

The change log records who changed what and when. Use it to track editorial activity and investigate issues.

  1. Open the page you want to investigate.
  2. Go to the Versions tab or Change Log section.
  3. Review the list of changes, showing:
    • The date and time of each change.
    • The user who made the change.
    • The type of action (created, saved, published, moved, deleted).
  4. Click a specific entry to see details about what was modified.

Best practices

Section titled “Best practices”
  • Run reports weekly. A weekly review of unpublished content and expired pages prevents stale content from accumulating.
  • Assign report ownership. Designate a team member to review specific reports regularly.
  • Fix broken links promptly. Broken links hurt search rankings and visitor trust.
  • Use the change log for accountability. When something goes wrong, the change log helps you trace the issue to a specific edit.
  • Export report data if you need to share findings with stakeholders or track trends over time.