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Manage Projects for Grouped Publishing

⏱ 10 minutes beginner

Why use projects

Section titled “Why use projects”

Projects let you bundle related content changes and publish them together. A product launch might need updates to five pages, two blocks, and a banner. Without projects, you risk publishing some pieces before others are ready. Projects keep everything in sync.

Create a new project

Section titled “Create a new project”
  1. Click the Projects button in the top toolbar of the CMS editor.
  2. Select New Project.
  3. Enter a descriptive name, such as “Spring Campaign Launch.”
  4. Click Create.
  5. Verify by checking the project panel. You should see your new project listed with zero items.

Add content items to a project

Section titled “Add content items to a project”
  1. Open the Projects panel and select your project.
  2. Navigate to any page or block you want to include.
  3. Make your edits to the content.
  4. When you save, the system adds the item to your active project automatically.
  5. Repeat for each content item.
  6. Verify by opening the project. You should see all edited items listed.

Review project items

Section titled “Review project items”

Before publishing, review all items for completeness.

  1. Open the project from the Projects panel.
  2. Click each item to preview its changes.
  3. Check the status column. Items should show Ready to Publish or Draft.
  4. If an item shows Draft, open it and finalize your edits.
  5. Verify that every item shows Ready to Publish before proceeding.

Publish a project

Section titled “Publish a project”

Publishing a project pushes all items live at once.

  1. Open the project from the Projects panel.
  2. Click Publish All in the project toolbar.
  3. Confirm the publish action in the dialog.
  4. Verify by browsing your site. All updated pages should reflect the new content.

Remove an item from a project

Section titled “Remove an item from a project”
  1. Open the project and locate the item to remove.
  2. Click the context menu (three dots) next to the item.
  3. Select Remove from Project.
  4. Confirm removal.
  5. Verify by checking the project item list. The removed item should no longer appear.

Delete a project

Section titled “Delete a project”

Deleting a project does not delete the content items inside it. It only removes the grouping.

  1. Open the Projects panel.
  2. Click the context menu on the project name.
  3. Select Delete Project.
  4. Confirm deletion.
  5. Verify by checking the projects list. The project should no longer appear.

Common issues

Section titled “Common issues”
IssueCauseFix
Item not appearing in projectProject not set as activeSelect the project before editing
Publish All is grayed outItems still in draft or pending approvalFinalize all items first
Wrong project selectedMultiple projects openCheck the active project indicator