Manage Digital Assets

Why asset management matters

Every page needs images, documents, or videos. Without a clear system, files get duplicated, mislabeled, and hard to find. The CMS media library gives you one place to store, organize, and reuse assets across your entire site.

Upload files

1. Open the Media section in the left navigation panel.
2. Navigate to the folder where you want to store the file.
3. Click Upload in the toolbar.
4. Select one or more files from your computer, or drag them directly into the media panel.
5. Wait for the progress bar to finish.
6. Verify that each file appears in the folder with a thumbnail preview.

CMS

CMS SaaS supports drag-and-drop uploads directly onto the page canvas. Drop an image into an image field to upload and insert in one step.

Create folders

Folders keep assets organized by topic, campaign, or content type.

1. In the Media section, right-click the parent folder.
2. Select New Folder.
3. Enter a descriptive name, such as “2026 Spring Campaign” or “Product Photos.”
4. Click Create.
5. Verify the new folder appears in the tree structure.

Tag and describe assets

Tags make assets searchable. Good metadata saves time when you need an image months later.

1. Select a file in the media library.
2. Open the Properties panel on the right.
3. Add a Title that describes the content of the file.
4. Add a Description for accessibility (screen readers use this text).
5. Enter relevant Tags separated by commas, such as “hero, banner, spring.”
6. Click Save.
7. Verify by searching for one of your tags. The file should appear in results.

Search for assets

1. Click the Search field at the top of the media panel.
2. Type a keyword matching a file name, tag, or description.
3. Review the results. Use filters to narrow by file type if needed.
4. Verify the correct file appears by checking its thumbnail and name.

Insert assets into pages

1. Open the page you want to edit.
2. Click an image or file field in the content area.
3. Browse the media library or search for the asset.
4. Select the file and click Insert or OK.
5. Verify the asset appears correctly in the page editor.

CMS

On CMS PaaS, you can also paste an image from your clipboard directly into a rich text field. The CMS saves it to the media library automatically.

Move and delete assets

1. To move a file, drag it from one folder to another in the media tree.
2. To delete a file, right-click it and select Move to Trash.
3. Before deleting, check the Referenced by list in the properties panel. This shows which pages use the file.
4. Verify that no published pages reference a deleted asset.

Edit images in the editor

You can crop, resize, and transform images directly in the CMS without switching to an external image editor.

1. Select an image in the media library or click an inserted image on a page.
2. Click Edit Image in the toolbar above the image preview.
3. Use the available tools:
   • Crop: Draw a selection rectangle or choose a preset aspect ratio (16:9, 4:3, 1:1). Click Apply Crop.
   • Resize: Enter specific pixel dimensions in the width and height fields. Lock the aspect ratio toggle to maintain proportions.
   • Rotate: Click the rotate buttons to turn the image 90 degrees clockwise or counterclockwise.
   • Flip: Mirror the image horizontally or vertically.
4. Click Save to store the edited version. The CMS keeps the original file, so you can revert changes later.
5. Verify by previewing the page. The image should display with your applied transformations.

CMS

On CMS SaaS, image editing includes a focal point selector. Set the focal point so the most important part of the image stays visible regardless of the crop or device viewport.

Browse external DAM assets

If your organization uses a Digital Asset Management (DAM) system, the DAM Asset Picker lets you browse and select assets from your DAM directly inside the CMS editor.

1. Open a page and click an image or media field.
2. In the asset browser dialog, look for the DAM tab alongside the standard Media Library tab.
3. Click the DAM tab to connect to your external DAM.
4. Browse folders or search for assets using keywords, tags, or metadata filters provided by your DAM.
5. Select the asset you want to use and click Insert.
6. The CMS creates a reference to the DAM asset. Depending on your configuration, it either links directly to the DAM URL or downloads a copy into the CMS media library.
7. Verify the asset appears correctly on the page.

CMS

On CMS PaaS, DAM integration requires a connector add-on installed by a developer. Common connectors include Bynder, Cloudinary, and Optimizely DAM. Contact your development team to enable the DAM Asset Picker for your editor environment.

Asset management best practices

Following consistent practices keeps your media library clean and usable as your site grows.

Naming conventions

• Use lowercase, descriptive file names with hyphens: spring-campaign-hero-banner.jpg instead of IMG_4582.jpg.
• Include the content purpose in the name: product-comparison-chart.png tells you what the image shows without opening it.
• Avoid special characters, spaces, and accented letters in file names. These can cause URL encoding issues.

Folder strategy

• Organize top-level folders by content area or campaign: “Products,” “Blog,” “Events,” “Brand Assets.”
• Create year-based subfolders for time-sensitive content: “Events/2026/Spring-Conference.”
• Keep a “Shared” or “Global” folder for logos, icons, and assets used across multiple pages.
• Avoid creating folders per page. Pages change, but asset folders stay.

Ongoing maintenance

• Review the media library quarterly. Remove unused assets that no published pages reference.
• Check the Referenced by list before deleting any file. This prevents broken images on live pages.
• Replace outdated assets (old logos, expired campaign images) with updated versions rather than uploading duplicates.
• Use tags consistently. Agree on a tagging vocabulary with your team (for example, always use “banner” instead of mixing “banner,” “hero,” and “header-image”).

Supported file types

Category	Common formats
Images	JPG, PNG, GIF, SVG, WebP
Documents	PDF, DOCX, XLSX, PPTX
Video	MP4, WebM
Audio	MP3, WAV

Related content

Continue your journey with these related pages.

🔧Follow a guide

• Visual Builder Basics
• Manage the Blocks Library